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Benefits Administrator (Leaves/Accommodations)

  • Friday, August 13, 2021 9:22 AM
    Message # 10929560

    Guild Mortgage is actively seeking a Benefits Administrator with experience handling leaves and accommodations. The position can be remote or in our corporate San Diego office. To apply Sr. Benefits Administrator (Leaves and Accommodations) | Career Opportunities (ultipro.com)


    Position Summary

    The Sr. Benefits Administrator plays an important role in the organization by performing a number of activities related to the company’s employee benefits functions.  The role is primarily responsible, under general supervision, for supporting the Benefits Director with coordinating, administrating, and communication regarding the Company’s leave of absence, accommodations, terminations, worker compensation, employee safety training and other benefit programs.

    Essential Functions

    • Prepare paperwork, manage the interactive process, and coordinate with manager and employee to determine appropriate reasonable accommodation needed to perform their work functions.
    • Educate employees and managers concerning qualifications of leave and related employee benefits.
    • Complete State Disability Insurance and Paid Family Leave claim forms.
    • Collaborate with Payroll and IT departments to update employee records with correct leave begin-and-end dates.
    • Provide friendly and knowledgeable customer service by responding to employee questions related to reasonable accommodations, LOA, and workers compensation.
    • Maintain continuous contact with employees on leave and coordinate all aspects of restrictions for work, Fitness for Duty certifications, and Return to Work guidance.
    • Assist managers in developing return to work strategies or accommodations under the ADA/ADAAA.
    • Maintain employee leave records which include confidential medical information in accordance with federal and state laws, and company policies and procedures.
    • Partner with managers and employees to collect required information for workplace injuries to initiate worker compensation investigations.
    • Function as internal point of contact for worker’s compensation, specifically contacting employees after injury to collect necessary paperwork, process, document, evaluate claims and file claim with worker’s compensation carrier within required timeframe(s); assist in investigations when needed.
    • Audit and submit Larkin, workers comp, and other vendor invoices for payment.
    • Coordinate the collection of and determine employee portion of premiums during leave of absences, correspond with employee(s) as appropriate and track payments and/or deductions, accordingly.
    • Coordinate safety trainings; track all safety certification and first aid kits within the company.
    • Coordinate with Learning and Development team to create new safety trainings for the company.
    • Create and monitor regular and ad hoc reports related to benefits, workers compensation, and leave administration, as needed.
    • Assist the team with annual open enrollment via HRIS system setup, testing, and reporting, as needed.
    • Assist team with benefit enrollments for new hires, separated employees, and employees with qualifying life events accurately within the required timeframes, as needed.
    • Provide any necessary support with open enrollment employee communication and inquiries, as need.
    • Identify opportunities for both improved efficiencies and processes as it relates to audit systems/processes.
    • Perform other duties as assigned.

    Qualifications

    • Bachelor’s degree in Business, Human Resources or a related field or equivalent experience, along with three years’ experience in a business environment; 1+ years of Human Resource experience required.
    • Knowledge of processing leave of absence and workers compensation administration is required.
    • Experience with handling accommodations under the ADA /ADAAA, or similar regulations is required.
    • High level of proficiency with data entry, Microsoft Word and Excel required.
    • Strong verbal and written communication skills.
    • Previous experience in medium/large organizations with >4,500 employees preferred.
    • Highly analytical; ability to quickly review data to draw conclusions, identify trends, outliers, and issues.
    • Highly detail oriented, proofs work and verifies accuracy.
    • Outstanding organizational skills with the ability to handle multiple tasks in a fast-paced, deadline-driven environment with a sense of urgency.
    • Ability to deliver exceptional and supportive internal customer service.
    • Intermediate level knowledge of HRIS systems and HR data preferred.
    • General level knowledge of state and federal laws governing health benefits plans.
    • Intermediate math skills required.
    • Must be able to handle confidential matters with discretion.
    • Ethical, with a commitment to company values.

    Supervision

    • General supervision required, depending on experience level
    • Some independent judgment and discretion used in the execution of job duties, follows instructions accurately and escalates complex issues for advice and resolution

    Requirements

    • Travel: 0%
    • Physical: Work is primarily sedentary; mobility in an office setting.
    • Manual Dexterity: Frequent use of computer keyboard and mouse.
    • Audio/Visual: Ability to accurately interpret sounds and associated meanings at a volume consistent with interpersonal conversation. Regularly required to accurately perceive, distinguish and interpret information received visually and through audio; e.g., words, numbers and other data broadcasted aloud/viewed on a screen, as well as print and other media.       
    • Environmental:  Office environment – no substantial exposure to adverse environmental conditions.

     

    Guild offers a pleasant work environment, competitive compensation and excellent benefits package; including medical, dental, vision, life insurance, AD&D, LTD and 401(k) with employer match.


    Last modified: Friday, August 13, 2021 11:01 AM | Candace Brookey

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