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  • HR Coordinator/Recruiter (temporary contract position--2-3 months)

HR Coordinator/Recruiter (temporary contract position--2-3 months)

  • Wednesday, October 25, 2017 12:50 PM
    Message # 5352878

    ESET is an internet security company located in downtown San Diego. We are looking for a HR Coordinator/Recruiter to fill a short contracting position for up to 3 months.  

    • Workforce Operations

    Manage, maintain, support, and enhance the pre-employment, orientation, and post-employment processes:

    ·       Work closely with hiring managers to ensure preparation and orientation of new hires is completed effectively

    ·       Audit the pre-employment process for all new hires (ie. review the letter of offer, pre-employment testing results, appropriate job requisitions, forms, etc).

    ·       Centralize, manage, and maintain the background process

    ·       Support new hire orientation; identify opportunities to streamline and systematize the new hire paperwork and process,enhancing the new hire experience

    ·       Educate managers on the processes

    ·       Work on updating our HRIS system with applicants and work with hiring managers

    ·       Maintain relationships with external vendors(ie background checks)

    Monitor and enhance the separation process;

    ·       Work closely with managers to ensure separation process is completed on a timely and thorough basis

    Ownership of Personnel Files

    ·       Ensure all personnel files are maintained in accordance with both regulatory and bank policies

    ·       Manage the record retention process and ensure compliance with regulations

    Compliance & Regulatory Adherence

    • Manage I-9 process in accordance with USCIS guidelines and BofI procedures including, auditing, filing

    • Audit data in HR system for accuracy and system integrity( ie reporting lines, status, type, branch number, etc).Work with key stakeholders to ensure ADP is the system of record for bank systems

    • Review and recommend amendments to ensure all pre-employment documentation reflects legal and regulatory changes.
    • Ensure compliance with required postings
    • (Onboarding, Transfer/Promotion, Separation), user support, enhancement recommendations
    • Completion of new process maps / procedures for new / updated job tasks and maintenance of existing process maps / procedures to ensure they are accurately documented
    • Manage employment verification requests and complete requested forms in a timely manner
    • manage a HRIS system, preferably Workday

    Desired Career Experience

    •  1-3 years previous work experience, preferably in a Human Resources role.

    Key Skill Sets or Knowledge Requirements 

    • Enthusiasm and passion  is critical for this role. This position undertakes a wide variety of functions and requires a person who can deal with the complexities of change and flexibility. The successful applicant will be enthusiastic and able to demonstrate good problem solving skills as well as ability to research solutions with minimal guidance.      

    • Strong interpersonal skills; ability to collaborate with a diverse range of team members across the organization

    • Detail Oriented

    • Critical thinking ability with strong analytical skill

    • Ability to work in a fast paced ,demanding  environment; handle competing priorities

    • Ability to maintain a high level of confidentiality

    • Strong Microsoft and Excel skills

    • Ability to quickly learn new software applications

    • Experience with SharePoint and Workday is preferred     

    Education Requirements

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